See who changed what
How Willo records who made each change to a business, from a teammate or Willo's chat to an outside agent or Stripe, and where each screen shows it.
Every change to a business records who made it. Activity, Backend changes, the Content tab, the item History and each agent connection name the person, agent or service, so you never have to guess whether a teammate, Willo, or one of your connected AI tools did something.
Who can show up
Each change names one of these.
| Shown as | Who it is |
|---|---|
| You, or a teammate's email | A person on the dashboard. |
| Willo, asked by Maria | Willo's chat, working on something a person asked for. Plain Willo when nobody asked, such as a recap or a change made before names were recorded. |
| Willo, asked by Codex for Maria | Willo working on a task an outside agent handed it. |
| Codex · signed in as Maria | An outside agent connected by signing in. It shows the app's name and the person who connected it. |
| Agent token "deploy bot" · Maria's token | An outside agent using a pasted agent token, with the token's label and its owner. |
| Growth Engine | The Growth Engine, with the roadmap task in the tooltip. |
| Program "Weekly digest" | One of your Agent Programs. A run someone started by hand adds "started by Maria". |
| Schedule | Something you scheduled, such as a post going live at its set time. |
| Imported from your code | Content Willo picked up from your site's files, a file you uploaded, or your old site. |
| Stripe, Shopify | A change the service made, such as a plan change after a payment, or the Willo app being removed from your Shopify store. |
| Willo support | A change Willo's support team made while helping you. |
When a change ran after someone approved it, the tooltip adds "approved by Maria". Hover over any name to see the full line.
Names and privacy
Names are looked up when you open the page, so a renamed agent connection shows its new name everywhere. Someone who has left the team shows as A former member.
People given access to just one business see their own changes as You and everyone else's as a teammate. People on the whole organization see teammates' emails. See Roles.
Where you see it
Business → Activity lists everything that happened on the business, newest first, with who did it under each row. The Who buttons above the list narrow it:
- People: changes made on the dashboard.
- Willo: Willo's chat and its decisions, and Willo support.
- Outside agents: your connected AI tools working directly.
- Automations: the Growth Engine, Agent Programs, the schedule, imports, Stripe and Shopify.
Besides Willo's runs, file changes and decisions, Activity lists the changes that have no page of their own:
- Team members invited, joining, changing role or removed, and invites cancelled.
- AI agents connected, disconnected, or given different access.
- Agent Programs switched on, paused, archived, restored, run, or given new limits or a new trigger address.
- The Growth Engine switched on or paused, its budget and the categories it works on.
- Which content Willo may publish without asking.
- Custom domains connected or removed, and changes to a domain bought through Willo (renewal, DNS records, transfer lock).
- Connections to services such as Google, connected or disconnected.
- Plan changes, pauses, credit add-ons and top-ups.
Activity keeps these changes for 400 days.
Backend changes, below the Activity list, shows changes to your backend's tables, access rules, rows, functions, scheduled jobs and member accounts, with who made each. Editors and above click Show to load it. See Tables and access rules.
Settings → AI Agents has Recent changes on each connection: what that one agent changed, including tasks it handed to Willo. See Agent tokens.
Content shows Last edited by and Published by on each item, and the item's History names who made each version. See Who publishes your content.
Outside agents read the same feed with the willo_activity tool. Each line ends with who did it. See willo_activity.
What Activity doesn't list
Each save of a blog post or other content item lives in that item's History, not in Activity. Changes your site's visitors make to your backend data, such as a form submission, are your customers' data, not changes to the business.